A simple handover sheet for a two-address household move

Put the details that change the move in one document. A long chat thread is hard for a driver or building manager to use while a truck is waiting. The handover sheet should fit on one page and answer who can open the gate, when unloading can start and where each load should go.

Record the two addresses separately

For each address, record the building name, truck entrance, parking or loading instructions and access hours. Include the floor number and service lift booking if applicable. Write the exact gate name rather than assuming the navigation pin points to the right entrance.

Put one contact next to every time slot

A pickup window, a key handover and a lift reservation may belong to different people. Assign a contact who can confirm or change each slot. Share the contact details only with people who need them for the move. Keep the latest version offline so you can read it if reception is poor in a basement or lift lobby.

Flag items that affect the route

List the longest, widest or most awkward item on the truck. Record the packed dimensions if they differ from the item’s usual dimensions. Tell the crew if anything needs to come apart. Note the narrowest lift door or stair turn and leave space for the crew to add a route change after checking it in person.

Record the delivery count before the truck leaves

Compare the delivered pieces with the pickup inventory, including loose items. Note damaged or missing items on the delivery record while the crew can still inspect the route or vehicle. Keep the handover sheet and delivery paperwork together until all follow-up is closed.

Prepared on behalf of Agarwal Logistic Packers & Movers. Agarwal’s Chennai moving services.